Job Details

Accounting & Property Management Assistant

We are seeking a dependable, organized, and professional Accounting & Property Management Assistant to join our team. The ideal candidate will have strong customer service and communication skills, along with experience in accounting, property management, and general office administration.

This position will serve as the first point of contact for tenants, vendors, clients, and visitors as well as answering phones. It also provides administrative and accounting support to the accounting and property management teams.

Responsibilities

• Answer phones, respond to emails, and greet visitors in a professional and friendly manner.
• Strong attention to detail and accuracy.
• Provide excellent customer service to tenants, vendors, and clients.
• Assist with rent collection, payment processing, deposits, receipts, and account inquiries.
• Assist with accounts payable/receivable, invoices, payments, and basic bookkeeping.
• Enter invoices, payments, and financial information accurately.
• Assist with account reconciliation and maintaining accurate records.
• Maintain tenant, property, and vendor files.
• Receive and process maintenance requests and communicate with tenants and vendors.
• Maintain accurate and confidential financial and tenant information.
• Perform general office duties and other responsibilities as needed.

Qualifications

• Previous experience in property management, accounting, and office administration.
• Strong customer service and communication skills.
• Excellent attention to detail and organizational skills.
• Knowledge of accounts payable, accounts receivable, invoicing, and payment processing.
• Proficiency with Microsoft Office, especially Excel.
• Experience with QuickBooks and property management software is a plus.
• Ability to multitask, prioritize, and meet deadlines.
• Professional appearance and positive attitude.
• Ability to work independently as well as part of a team.
• Must be dependable, punctual, and comfortable working in a busy office environment.

What We Offer

• Competitive pay based on experience
• Monday–Friday schedule
• Paid time off
• Health/dental/vision benefits
• 401(k) with employer matching up to 4%

Work schedule: Monday to Friday

Benefits: Paid time off, health insurance, dental insurance, vision insurance, life insurance, disability insurance, 401(k), 401(k) matching