Job Details

Administrative Associate

The Administrative Associate provides day-to-day administrative and operational support to help keep our office space running smoothly and efficiently. In this role, you will serve as the "face" of Online Initiatives at the University of Arizona, acting as a welcoming and helpful first point of contact for visitors, students, staff, and faculty. This position requires someone who enjoys wearing multiple hats, balancing duties as a receptionist with coordinating facility upkeep, assisting with events, and handling routine administrative tasks like mail distribution, basic financial tracking, and transcript processing to support the broader university community.

This is an on-site position at the University of Arizona Tucson campus, requiring regular presence at the front desk and physical oversight of the office environment.

Visa sponsorship is not available for this position.

Duties and Responsibilities

• Front Desk, Guest Relations & Event Support
• On-Site Meeting & Event Support
• Inquiry Management
• Office Management & Facilities Coordination
• Mail & Logistics
• Specialized Academic & Financial Support
• Institutional Compliance, Safety & Support

Knowledge, Skills, and Abilities

• Communication
• Discretion
• Tech Savviness
• Strong multitasking skills, event troubleshooting, and problem-solving abilities in a dynamic environment.
• High attention to detail skills, particularly regarding shipping fulfillment, data entry, and financial logs.

Minimum Qualifications

• High school diploma or high school diploma equivalency is required.
• Minimum of 3 years of relevant experience, or equivalent combination of education and work experience.
• Must be able to occasionally lift, move, and arrange packages, bulk shipment boxes (such as swag or graduation gowns), or event furniture up to 25 lbs.
• Availability: Must be willing and able to work flexible hours, including prompt response to emergencies and event coverage in the evenings and weekends.

Preferred Qualifications

• Experience: 2+ years of experience in office administration, operations, or a receptionist role (experience assisting with event logistics or working in higher education is a plus).
• Notary Public: Current commission as a Notary Public, or the ability and willingness to become commissioned within 2 months of hire.

Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here.

Rate of Pay: $18.15-$22.69

Compensation Type: Salary at 1.0 full-time Equivalence (FTE)

Grade: 4

Compensation Guidance: The Rate of Pay Field represents the University of Arizona's good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity. The Grade Range represents a full range of career compensation growth over time in this position and grade. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator.

The grade range for this position is $18.15-$22.69. Each unit typically sets starting pay between the minimum and midpoint upon hire as reflected in the Rate of Pay field above.

Special Instructions to Applicant: The application window is anticipated to close on Monday, July 20, 2026 (11:59 PM MST).

Career Stream and Level: OC2

Job Family: Administrative Support

Job Function: Organizational Administration

Notice of Availability of the Annual Security and Fire Safety Report: In compliance with the Jeanne Clery Campus Safety Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University's campuses. These reports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures.

Paper copies of the Reports can be obtained by contacting the University Compliance Office.

For more information regarding this position, please contact us at Talent@arizona.edu.