Job Details

EXECUTIVE ASSISTANT

About Palco: Palco is a visionary company pioneering an emerging health-care movement that empowers people with disabilities and those aging to live independent and quality lives. Made possible by our amazing team, Palco provides technology and financial services to help individuals and their families to thrive in their home and communities. Partnered with government agencies and fortune 500 managed care organizations across the country, we are dedicated to creating exceptional outcomes for our clients and the millions of people thatcount on them. We are a highly organized company that offers flexible working hours, a solid work/life balance, autonomy, generous paid time off, bonus potential, and career advancement opportunities. Our staff make long-lasting impact on the lives of people every day.

About the Role:

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support the CEO/Owner and provide shared administrative support to additional executives as needed. This role requires exceptional communication skills, discretion, and the ability to manage multiple priorities in a fast-paced environment.

The ideal candidate is a self-starter who anticipates needs, streamline operations, and ensures executives can focus on high-impact work.

Duties and Responsibilities:

• Meeting & Communication Management
• Schedule and coordinate internal and external meetings.
• Prepare meeting agendas, materials, and follow-up summaries.
• Track action items and ensure timely completion.
• Serve as a liaison between executives, clients, and internal teams.
• Administrative & Operational Support
• Organize and track purchases, expenses, and receipts.
• Assist with budgeting support and expense reporting.
• Maintain organized digital filing systems and records.
• Support light HR administrative functions (review coordination, document tracking, etc.) Event & Conference Coordination
• Research and register executives for conferences and industry events.
• Coordinate logistics including travel, accommodations, and schedules.
• Prepare briefing materials for events and speaking engagements.

Shared Executive Support

• Provide administrative support to additional executives as needed.
• Balance competing priorities across multiple stakeholders.
• Ensure consistency and professionalism in all executive communications.

Education and Experience:

• 3+ years of experience as an Executive Assistant or similar role (supporting senior leadership preferred)
• Exceptional written and verbal communication skills
• Strong organizational and time management abilities
• High level of discretion and professionalism
• Ability to multitask and adapt in a dynamic environment
• Proficiency with tools such as Google Workspace, Microsoft Office, calendar tools, and communication platforms

Join Us

This position is remote/work-from-home role. Enjoy the convenience of working from home and maximize your time by unplugging at the end of your workday.

Company benefits designed for you:

• Generous Paid time off.
• Career Growth Opportunities: We help you thrive, so together, we can grow. We provide opportunities to advance your career with a vast portfolio of businesses and a global footprint.
• Great Work Environment: We are proud of our company culture of collaboration and the recognition we have received for our diversity efforts.

Benefits package:

• Employer shared Health Insurance cost
• Employer paid Disability Insurance
• Employer paid Life and AD&D Insurance
• Dental Insurance
• Vision Insurance
• Cancer Insurance
• Voluntary Life Insurance
• Paid Time Off
• Remote work environment
• Paid holidays

When you join Palco, you are engaged in creating the future - both our company's, the people we serve, and your own. We understand that our success is directly related to the success of our team. We strive to create a culture where you can:

• Bring your authentic self to work.
• Grow and thrive, both personally and professionally.
• Make a difference with our clients, in our communities, and with the millions of people we support.
• Experience work/life balance.
• Feel value and a greater purpose through the work you do.

Palco, Inc. is an Equal Employment Opportunity (EEO) employer and does not discriminate in any employer/employee relations based on race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.